Safeguarding & Privacy Policy

Safeguarding Policy (Last updated: April 2021)

Imprint recognises that the wellbeing of the children, young people and adults at risk who are participating in the My Fantastic Place Project is paramount.

We have put measures in place to minimise risk and respond to safeguarding concerns that arise. All safeguarding concerns will be treated seriously and acted upon, in line with imprint’s Safeguarding Policy and Procedures.

All imprint staff and volunteers understand their role in safeguarding and have the necessary DBS checks, training and guidance on how to respond to concerns and allegations. 

Anne Colvin is imprint’s Designated Safeguarding Officer.

Please contact her on with any safeguarding questions or concerns you have.

You can find out more about Child Protection and Safeguarding (in the UK) at the National Society for the Prevention of Cruelty to Children (NPCC)

Privacy Policy: Last updated: March 2021

We are committed to safeguarding the privacy of the personal information you share with us when using this website. This policy explains how we do this. It applies to personal information collected on websites owned and controlled by Imprint (collectively referred to in this policy as ‘we’, ‘us’, or ‘are’).

The type of personal information we collect

We currently collect and process the following information:

  • Personal identifiers, contacts and characteristics (for example, name and contact details)
  • Website user IP address (via Google Analytics) – see Cookies Policy for more information

The amount of information we collect:

  • The minimum information we need to allow you to upload your creations to the website.
  • We may also ask some other, voluntary questions during the upload process so we can gain a clearer understanding of who you are and your feedback regarding your experience using this website.

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

  • You have uploaded one of your creations to the website
  • You have contacted us directly and shared your personal information – e.g. you have sent us an email
  • You have voluntarily filled in an online survey related to our activity
  • You are working with us or taking part in our activities

We also receive personal information indirectly, from the following sources in the following scenarios:

  • Your IP address via Google Analytics cookies when you use this website

We use the information that you have given us in order to:

  • Showcase your creations on the interactive maps
  • Improve the experience of using this website 
  • Communicate with you directly about your creations or experience during this activity

Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are one or more of the following:

  • (a) Your consent. You are able to remove your consent at any time. You can do this by contacting
  • (b) We have a legitimate interest.

In very rare cases we may also rely on other lawful basis for processing this information:

  • (c) We have a contractual obligation.
  • (d) We have a legal obligation.
  • (e) We have a vital interest.

Security and how we store your personal information

In using this website, you acknowledge that the transmission of information over the internet is inherently insecure. 

We will take reasonable technical and organisational precautions to prevent the loss, misuse or alteration of your personal information. This means:

  • We make sure that we have appropriate security measures to protect your information: We make sure appropriate security software is installed, updated and utilised on devices used by members of staff.
  • We will make sure that personal information that we process for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.
  • We will collect and use individual user details only if we have your permission or we have sensible business reasons for doing so, such as collecting enough information to effectively manage this website.
  • We will be clear in our dealings with you as to what information about you we will collect and how we will use it.
  • We will use personal information only for the purposes for which it was originally collected and we will make sure we store and delete it securely.

Links to third party websites

Our website includes hyperlinks to, and details of, third party websites. We have no control over, and are not responsible for, the privacy policies and practices of third parties.

Children’s Privacy

This site is not intended for use by individuals under 13 years of age and so if you are under 13 please do not provide any personal information to us without the consent of your parent(s) or guardian.

Changes to this Privacy Policy

We will publish changes to the privacy policy here on this webpage and will let those who have submitted information to us know via email. We will review our Privacy Policy on an annual basis, or more frequently if we think it is necessary to do so.

Your data protection rights

Under data protection law, you have rights including:

  • Your right of access – You have the right to ask us for copies of your personal information. 
  • Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete. 
  • Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances. 
  • Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances. 
  • Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
  • Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
  • You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

Please contact us by emailing or via the details at the top of this policy if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us by emailing

You can also complain to the ICO if you are unsatisfied with our response to your complaint and are unhappy with how we have used your data.

The ICO’s address:            
Information Commissioner’s Office
Wycliffe House
Water Lane

Helpline number: 0303 123 1113
ICO website:

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